Postdoctoral Administrator, School of Life Sciences, Westlake University

Category: Administrative Professional

Department: SLS

Location: Yungu, Hangzhou, CN

Employment Type: Full-time

Westlake University is a new type of non-profit research-oriented university supported by public and private funding. It is a vanguard in higher education reform in China and is established with the approval of the Ministry of Education of China. With the aim to become a world-class research and education institution, the university is committed to attracting the globally leading professors, developing state-of-the-art disciplines, cultivating world-class talents, and making fundamental discoveries.

By building world-class research programs and centers, the School of Life Sciences strives to pursue questions fundamental to our understanding of biology and disease and to develop enabling technologies that benefit humanity and advance human health. The School is dedicated to cultivating future leaders in biomedical research, with an emphasis on multidisciplinary training in biology, chemistry, medicine, and engineering.

Postdoctoral Administrator is essential in supporting postdoctoral fellows. Postdoctoral Administrator is supervised by the Postdoctoral Program Committee of the School of Life Sciences (SLS) to oversee and assist with administrative affairs related to postdoctoral management.

Full Job Description: 

Job Responsibilities:

1. Assist the Postdoctoral Program Committee of SLS at the Westlake University to develop, implement, and evaluate policies/procedures related to postdoctoral management;

2. Assist the laboratories at the SLS with postdoctoral fellows’ recruitment including posting advertisements, organizing hiring events, and processing related actions in compliance with postdoc, payroll, grant, contract, and visa requirements for international postdocs;

3. Assist in the daily management of postdoctoral fellows, including onboarding, orientation, thesis defensing, training programs, maintaining complete/accurate postdoc records, and termination/renewal of appointments;

4. Assist postdoctoral fellows with application of research grants, government talent program, and other required procedures;

5. Advocate for postdoctoral community and network building opportunities. Organize ongoing academic/social activities of postdoctoral fellows;

6. Perform other job assignments from superiors;


1. Master's degree or above, more than 5 years of work experience in research institutions. A background in life sciences is preferred.

2. Excellent management skills and communication skills with all levels of personnel. Ability to work in a team environment.

3. The ability to use both Chinese and English as working languages. Excellent English listening, speaking, reading, and writing skills.

4. Familiar with postdoctoral management related policies and procedures at research institutes and government.

5. The ability to apply strict confidentiality rules to daily workload.

6. The ability to prioritize and complete tasks in a timely manner. Demonstrate a strong dedication and devotion to work.

Compensation and Benefit:

Westlake University offers an internationally competitive compensation package, which will be determined by the selected candidate’s qualifications and experience.

How to Apply:

1.   Application deadline: Open until filled

2.   Please submit your cover letter and resume as a single PDF attachment and send it to Please list your subject line in the format of “Postdoctoral Administrator-Applicant's Full Name”.

Please note: Due to the sheer volume of applications we receive for each job opening, we are not able to reach out to every applicant, we will contact applicants who meet the selection criteria and have a potential fit for the role.

Westlake University is an equal opportunity employer and encourages applications from qualified individuals of all ethnic backgrounds and from all countries.


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