Administrative Manager/ Specialist for Westlake Fellows Program

Category: Administrative Professional

Department: OoP

Location: Yungu, Hangzhou, CN

Employment Type: Full-time


Westlake University is a new type of non-profit research-oriented university supported by public and private funding. It is a vanguard in higher education reform in China and is established with the approval of the Ministry of Education of China. Founded by prominent scientists and scholars, the University is committed to attracting world-leading professors, developing state-of-the-art disciplines, cultivating world-class talent, and making fundamental discoveries. The university implements an organizational system led by the University President under the guidance of the Board of Trustees. Academic and research functions are carried out by our three schools: School of Life Sciences, School of Science, and School of Engineering.


About the Westlake Fellows Program:

Westlake University initiates the first-ever Westlake Fellows Program to attract emerging and outstanding scholars worldwide, foster innovative and collaborative research in science and technology and create a vibrant eco-system for international collaborations, free exchange of ideas and enduring bonds between institutions and nations. The Program offers two types of fellows for scholars at different career stages, including Westlake Fellows and Westlake Visiting Professors:


Westlake Fellowships seek to attract exceptional scientists of great promise in their early careers to Westlake, with the possibility of subsequent faculty appointments. They will be able to start their research independently or semi-independently, pursue cutting-edge research, and access Westlake's outstanding technical and scientific resources for three years as an alternative to post-doctoral programs. The appointment can be extended upon approval to three additional years for a total of six years. Meanwhile, they can benefit from the mentorship of their host faculty with tremendous flexibility and the full support from the host School and the University. 


Westlake Visiting Professorships, including Westlake Senior Fellows and Westlake Distinguished Fellows, aim to attract outstanding assistant/associate professors or brilliant full professors (or equivalent) on a short-term basis for collaborative research interactions within Westlake's interdisciplinary community.


For more information about Westlake Fellows Program, please visit: https://westlakefellows.westlake.edu.cn/


Position: Administrative Manager/ Specialist for Westlake Fellows Program

Number of recruits:1


Job Responsibilities:

1. Assist in the administrative management and coordination for the Westlake Fellows Program, including daily operation, human resources, finance, assets, archives, and the office automation (OA) system and website.

2. Coordinate with other departments to organize major events and activities related to the Program; liaise with other university departments and schools.

3. Assist in making advertising plans and drafting English/Chinese articles or documents for the Program.

4. Other duties related to the Program as requested.


Job Requirements:

1. Embracing the mission and values of Westlake University; maintaining a strong sense of responsibility and big picture thinking.

2. Master's Degree or above.

3. Strong writing and communication skills in both Chinese and English, ability to draft Chinese and English work plans, announcements, and documents.

4. Candidates with related working experience and expertise in information technology management are preferred.

5. Ability to work under pressure, adapt to changes, and have strong teamwork skills.


Compensation and Benefit:

Westlake University offers an internationally competitive compensation package determined by the selected candidate's qualifications and experience.


How to Apply:

Please submit your cover letter and resume as a single attachment and send it to recruitment@westlake.edu.cn.

Application deadline: Open until filled


Please note: Due to the sheer volume of applications we receive for each job opening, we are not able to reach out to every applicant. We will contact applicants who meet the selection criteria and have a potential fit for the role.

Westlake University is an equal opportunity employer and encourages applications from qualified individuals of all ethnic backgrounds and all countries.



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